Job Description
Join our dynamic team at Pacific Business Solutions as we revolutionize marine logistics in Southern California. We're seeking a detail-oriented Office Manager to oversee our Long Beach headquarters operations. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a fast-paced maritime industry environment.
Responsibilities
- Oversee daily office operations including facilities management, vendor coordination, and supply chain logistics
- Lead administrative team of 4+ professionals with performance reviews and training initiatives
- Manage $250K+ annual budget for office expenses, procurement, and facility maintenance
- Coordinate executive travel arrangements, meeting logistics, and client entertainment
- Implement and optimize digital filing systems using Microsoft SharePoint and document management software
- Serve as primary liaison for building management, IT support, and security services
- Develop and maintain office policies ensuring OSHA and ADA compliance standards
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience acceptable)
- Minimum 5 years progressive office management experience in logistics or maritime industry
- Advanced proficiency in Microsoft Office Suite, QuickBooks, and HRIS platforms
- Proven experience managing budgets, procurement processes, and vendor relationships
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong background in HR functions including onboarding, benefits administration, and compliance
- Professional certification in office management (e.g., AOM, IAM) preferred