Job Description
Join NexusTech Solutions, a leading AI innovation hub, as our Senior Office Manager in San Jose! We're seeking a dynamic professional to orchestrate our bustling 50-person office, ensuring seamless operations while supporting our mission to transform industries through cutting-edge technology. This hybrid role offers competitive compensation, comprehensive benefits, and the opportunity to lead in one of the world's most vibrant tech ecosystems.
Responsibilities
- Oversee daily office operations including facilities management, vendor relationships, and supply chain logistics
- Manage administrative staff, providing mentorship and performance optimization
- Coordinate executive calendar management, complex travel arrangements, and high-stakes meeting logistics
- Develop and implement $500K+ office budgets, ensuring fiscal responsibility and cost efficiency
- Lead office relocations, renovations, and technology infrastructure upgrades
- Champion sustainability initiatives and workplace culture enhancement programs
- Act as primary liaison for HR, IT, and finance departments
Qualifications
- Minimum 5 years progressive office management experience in tech/startup environments
- Proven expertise in budget management, procurement, and vendor negotiations
- Advanced proficiency in Microsoft Office Suite and office management software (e.g., Asana, Confluence)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Bachelor's degree in Business Administration or related field preferred
- Certified Facility Manager (CFM) designation highly desirable
- Experience leading cross-functional projects in fast-paced environments