Job Description
Join Our Dynamic Team in the Heart of Los Angeles!
Apex Professional Services is a leading firm dedicated to excellence and client satisfaction. We are currently seeking a detail-oriented and professional Receptionist to be the first point of contact for our clients and visitors. If you thrive in a fast-paced environment and possess a warm, welcoming personality, we want you on our team.
In this role, you will play a crucial part in maintaining our company’s professional image while ensuring smooth daily operations. We offer a competitive salary, comprehensive benefits, and a supportive work culture.
Responsibilities
- Greet and Welcome: Provide a warm, professional welcome to all visitors and clients entering the office.
- Phone Management: Answer, screen, and forward incoming calls in a polite and efficient manner.
- Mail and Communications: Sort and distribute incoming mail and packages; manage email correspondence.
- Appointment Scheduling: Manage the front desk calendar, schedule meetings, and coordinate room bookings.
- Administrative Support: Assist with data entry, filing, and preparing documents as needed.
- Office Maintenance: Maintain the cleanliness and organization of the reception area and common spaces.
- Vendor Coordination: Coordinate with building management and vendors for office maintenance and supplies.
Qualifications
- Experience: Minimum of 1-2 years of professional receptionist or front desk experience.
- Education: High school diploma or GED required.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Language: Bilingual in Spanish is a plus.