Job Description
Are you an organized leader ready to take the helm of a thriving office environment? Vertex Group LLC is urgently seeking a highly skilled Office Manager to oversee our daily operations in Mesa, Arizona. In this pivotal role, you will be the backbone of our organization, ensuring seamless administrative functions and fostering a positive workplace culture. We are looking for a proactive professional who excels in multitasking and thrives under pressure.
As our Office Manager, you will be responsible for maintaining the efficiency of our business operations. You will act as the primary point of contact for internal and external stakeholders, manage vendor relations, and ensure our office runs like a well-oiled machine. If you are ready to make an immediate impact and grow your career in a dynamic setting, we want to hear from you.
Responsibilities
- Oversee daily office operations and ensure a productive, organized, and safe work environment.
- Manage vendor relationships and negotiate contracts for office supplies, equipment, and services.
- Coordinate and schedule meetings, appointments, and company events with precision.
- Handle complex travel arrangements and expense reporting for executive staff.
- Act as the primary point of contact for front-desk reception and visitor management.
- Maintain accurate inventory records for office supplies and equipment.
- Support HR initiatives including onboarding new hires and managing employee records.
Qualifications
- Proven experience (3+ years) in an Office Manager or Administrative Assistant role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional demeanor.
- Excellent organizational skills with the ability to prioritize tasks in a fast-paced setting.
- Experience with basic accounting or bookkeeping software is a plus.
- High school diploma required; Associate’s degree or Bachelor’s degree preferred.
- Must be located in or willing to commute to Mesa, AZ.