Job Description
We are seeking a dynamic and highly organized Office Manager to join our fast-paced team in the heart of Portland, OR. This is an urgent hiring opportunity for a proactive individual who thrives in a collaborative environment and is ready to make an immediate impact.
In this pivotal role, you will oversee the day-to-day administrative operations of our office, ensuring a seamless workflow for our staff and clients alike. If you are a detail-oriented professional with a passion for creating efficient office environments, we want to hear from you.
Responsibilities
- Oversee daily office operations, including reception, mail services, and facility maintenance.
- Manage vendor relationships and negotiate contracts for office supplies, equipment, and services.
- Coordinate internal and external meetings, including scheduling, logistics, and catering.
- Maintain accurate financial records and process expense reports efficiently.
- Implement and enforce office policies and procedures to ensure a safe and productive workspace.
- Act as the primary point of contact for employees and visitors, providing exceptional customer service.
- Assist with HR-related tasks, such as onboarding new hires and managing employee records.
Qualifications
- Minimum of 3-5 years of experience in an office management or administrative role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional demeanor.
- Proven ability to multitask and prioritize tasks in a fast-paced environment.
- Experience with project management software and HRIS systems is a plus.
- High level of discretion and ability to handle confidential information with integrity.
- Valid driver's license and reliable transportation.