Job Description
About Us: At Horizon Digital Solutions, we are dedicated to delivering exceptional service and innovation to our clients. As we continue to grow our presence in the Wichita area, we are seeking a highly organized and proactive Office Manager to join our leadership team. In this role, you will be the heartbeat of our office, ensuring smooth operations, fostering a positive company culture, and supporting our executive leadership.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Modern work environment with a focus on employee well-being.
- Opportunity for professional growth within a dynamic industry.
Key Responsibilities:
The ideal candidate will act as the primary point of contact for all administrative functions, overseeing both front-of-house operations and internal project management.
Responsibilities
- Operational Management: Oversee the daily operations of the office, ensuring a professional, organized, and efficient work environment for all employees.
- Administrative Support: Manage complex calendars, coordinate executive meetings, prepare agendas, and produce accurate minutes.
- Vendor Relations: Act as the primary liaison with external vendors, including IT support, cleaning services, and office supply vendors, negotiating contracts and ensuring quality service.
- Office Supplies & Inventory: Monitor office inventory levels, place orders, and manage budgets for office expenses to ensure cost-effectiveness.
- HR Coordination: Assist in onboarding new hires, maintaining personnel files, and coordinating employee engagement activities and team events.
- Reception & Front Desk: Manage the front desk reception area, answering multi-line phones, greeting visitors, and directing inquiries appropriately.
- Project Coordination: Support cross-functional teams by organizing resources, scheduling conference rooms, and managing project documentation.
Qualifications
- Experience: Minimum of 3-5 years of proven experience in an office management, administrative assistant, or executive support role.
- Education: High school diploma or equivalent required; Associate’s degree or certification in Business Administration is a plus.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff and clients.
- Organization: Exceptional organizational skills with the ability to prioritize tasks, manage multiple deadlines, and handle high-pressure situations.
- Problem Solving: Strong analytical and problem-solving abilities with a proactive approach to resolving operational issues.
- Leadership: Demonstrated ability to lead a small team or assist in training junior administrative staff.