Job Description
Are you an organizational wizard ready to elevate a dynamic team?
Apex Innovations Group is looking for a meticulous and proactive Office Manager to join our San Jose headquarters. We are a forward-thinking company seeking someone who can seamlessly blend administrative expertise with strategic oversight to keep our operations running smoothly.
In this role, you will be the heartbeat of our office, ensuring that our internal culture thrives and our logistical needs are met with precision. If you are a self-starter who enjoys solving complex problems and creating efficient workflows, this is your opportunity to make a significant impact.
Responsibilities
- Oversee the day-to-day operations of the office, including reception, mail services, and facility maintenance to ensure a professional environment.
- Manage vendor relationships and negotiate contracts for office supplies, equipment, and services to optimize company budget.
- Coordinate with Human Resources to facilitate the onboarding process, including scheduling orientations and setting up workstations.
- Plan and execute company events, team building activities, and client meetings, ensuring all logistics and catering are handled flawlessly.
- Serve as the primary point of contact for internal and external stakeholders, handling inquiries with a high level of professionalism.
- Monitor and maintain office inventory, ensuring stock levels are sufficient and implementing cost-saving measures where possible.
Qualifications
- Minimum of 3-5 years of experience in office management or administrative coordination.
- Proficient in Microsoft Office Suite (Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
- Exceptional written and verbal communication skills with a keen eye for detail.
- Strong organizational skills with the ability to multitask and prioritize tasks under tight deadlines.
- Demonstrated ability to work independently with minimal supervision while contributing to a collaborative team environment.
- Familiarity with basic accounting software or bookkeeping practices is a strong plus.