Job Description
We are seeking a highly organized and proactive Office Manager to join the dynamic team at Apex Operations Group. Located in the heart of downtown Chicago, this is a pivotal role responsible for ensuring our corporate environment runs smoothly, efficiently, and professionally. You will serve as the face of our office, managing daily operations while fostering a positive and collaborative culture for our employees and guests.
In this position, you will bridge the gap between executive leadership and daily administrative functions. If you excel in a fast-paced environment and have a passion for operational excellence, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a modern, high-energy office in the Loop.
- Professional development opportunities and a supportive team culture.
Ready to make an impact? Apply today to become our new Office Manager.
Responsibilities
- Oversee the day-to-day operations of the Chicago office, ensuring a productive and organized work environment.
- Manage office supplies inventory, vendor relations, and facility maintenance to ensure seamless operations.
- Coordinate and schedule internal meetings, client visits, and company-wide events, including catering and logistics.
- Act as the primary point of contact for office visitors and employees, greeting guests and directing inquiries professionally.
- Assist with HR functions, including onboarding new hires, managing employee records, and coordinating benefit enrollments.
- Maintain and update office policies and procedures, ensuring compliance with company standards.
- Prepare reports, presentations, and correspondence as directed by senior management.
Qualifications
- Minimum of 3-5 years of experience in an office management, administrative assistant, or operations coordinator role.
- Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and office management software.
- Excellent verbal and written communication skills with a polished, professional demeanor.
- Demonstrated ability to multitask and prioritize tasks effectively in a fast-paced setting.
- Proven track record of managing budgets and expense reports.
- Ability to resolve conflicts and handle sensitive information with complete confidentiality.
- Flexibility to work occasional evenings or weekends for special events.