Job Description
Join our dynamic team as Office Manager in the heart of San Jose! We're seeking a highly organized professional to oversee daily operations and ensure seamless workplace functionality. This is a critical leadership role supporting our fast-growing tech company.
You'll be the backbone of our office environment, managing everything from vendor relationships to employee welfare initiatives. If you're passionate about creating exceptional workplace experiences and thrive in fast-paced settings, we want to meet you!
Benefits include health insurance, 401k matching, flexible work arrangements, and professional development opportunities.
Responsibilities
- Oversee office administration including supply chain management, equipment maintenance, and facility coordination
- Manage vendor relationships and negotiate contracts for office services (cleaning, security, IT support)
- Coordinate employee onboarding, offboarding, and workplace culture initiatives
- Handle confidential HR documentation, payroll processing support, and compliance recordkeeping
- Develop and manage office budgets with regular financial reporting to leadership
- Plan and execute corporate events, meetings, and travel arrangements
- Implement process improvements for operational efficiency and cost savings
Qualifications
- 5+ years progressive experience in office administration or facilities management
- Proven expertise in vendor management, budgeting, and contract negotiation
- Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint) and office management software
- Exceptional organizational skills with meticulous attention to detail
- Strong interpersonal skills with ability to manage sensitive HR matters
- Experience supporting 50+ employees in a corporate environment
- Bachelor's degree in Business Administration or related field preferred
- Knowledge of California labor laws and compliance requirements