Job Description
Join our dynamic team at Pacific Northwest Innovations as we seek an exceptional Office Manager to streamline operations in our downtown Seattle headquarters. This critical role demands a proactive leader who thrives in fast-paced environments and is passionate about creating efficient, inspiring workspaces. You'll be the heartbeat of our organization, ensuring seamless day-to-day operations while supporting our mission-driven culture. We offer competitive benefits, flexible work arrangements, and opportunities for professional growth in a collaborative setting.
Responsibilities
- Oversee all office administration, including supply chain management, vendor relations, and facility maintenance
- Manage executive calendars, coordinate complex travel arrangements, and prepare confidential communications
- Lead onboarding processes, coordinate HR documentation, and maintain personnel records
- Develop and implement operational workflows to enhance team productivity and efficiency
- Act as primary liaison for IT support, equipment procurement, and service contracts
- Plan and execute company events, meetings, and off-site gatherings
- Monitor and optimize office budgets, expense reports, and inventory systems
Qualifications
- 5+ years progressive experience in office administration or facilities management
- Expert proficiency in Microsoft Office Suite and office management software (e.g., Asana, QuickBooks)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage multiple priorities in deadline-driven environments
- Strong interpersonal skills with experience leading cross-functional teams
- Knowledge of Washington state labor regulations and compliance standards
- Bachelor's degree in Business Administration or related field preferred