Job Description
Join our dynamic team at Coastal Business Solutions as we seek an exceptional Office Manager to orchestrate our daily operations in Virginia Beach. This pivotal role requires a proactive leader who thrives in fast-paced environments and excels at creating efficient, welcoming office spaces. You'll be the backbone of our organization, ensuring seamless administrative workflows while supporting our mission-driven culture.
Our ideal candidate brings 3+ years of office management experience with expertise in vendor relations, budget oversight, and HR coordination. We offer competitive benefits, professional development opportunities, and a collaborative atmosphere where your contributions directly impact our success. If you're ready to elevate your career in a coastal business hub, apply today!
Responsibilities
- Oversee daily office operations including mail handling, supply inventory, and facility maintenance
- Manage vendor relationships and negotiate contracts for office services (cleaning, IT support, etc.)
- Coordinate employee onboarding, benefits administration, and HR documentation
- Prepare and monitor departmental budgets with monthly variance reporting
- Organize company events, meetings, and travel arrangements
- Implement office procedures to enhance operational efficiency
- Act as primary point of contact for building management and security protocols
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 3+ years progressive office management experience
- Proficiency in Microsoft Office Suite and office management software (e.g., Asana, QuickBooks)
- Strong knowledge of Virginia employment laws and HR best practices
- Exceptional organizational skills with attention to detail
- Proven budget management and vendor negotiation abilities
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information