Job Description
Are you a detail-oriented professional looking to make a significant impact in a thriving market? Apex Operations Group is seeking a dynamic Office Manager to lead our administrative operations in the heart of San Diego.
We are a forward-thinking company that values efficiency, culture, and excellence. In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly while fostering a collaborative environment for our growing team. If you thrive in a fast-paced setting and have a knack for problem-solving, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in the vibrant and innovative city of San Diego.
- Opportunity for professional growth and leadership development.
Responsibilities
- Oversee Daily Operations: Manage the general administration of the office, including mail, deliveries, and facility maintenance to ensure a productive work environment.
- Vendor Management: Handle relationships with external vendors, negotiate contracts, and manage service providers to ensure cost-effectiveness and quality.
- Event Coordination: Plan and execute company events, team-building activities, and internal meetings, including catering arrangements and logistics.
- Financial Administration: Assist in budget preparation, track office expenses, and manage petty cash and credit cards.
- HR Support: Support HR with onboarding new hires, maintaining employee records, and assisting with payroll processing.
- Office Supplies & Inventory: Monitor office inventory, order supplies, and maintain an organized stockroom.
- Team Liaison: Act as the primary point of contact for employees and visitors, ensuring a welcoming atmosphere.
Qualifications
- Experience: Minimum of 3-5 years of experience in an office management or administrative role.
- Education: High school diploma required; Associate’s degree or certification in Business Administration is preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with property management or accounting software.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Problem Solving: Proactive approach to identifying issues and implementing solutions.