Job Description
We're urgently seeking a dynamic Office Manager to join our growing team in San Diego! As the backbone of our operations, you'll create an exceptional workplace experience while driving administrative excellence. This is your opportunity to make an immediate impact in a fast-paced, innovative environment where your organizational skills will transform our daily workflows.
Our ideal candidate thrives in high-energy settings and possesses a proactive approach to problem-solving. You'll be instrumental in fostering a collaborative culture while ensuring seamless office operations. If you're passionate about creating efficient systems and supporting top-tier talent, we encourage you to apply immediately – this role requires an immediate start!
Responsibilities
- Oversee daily office operations including facilities management, vendor coordination, and supply chain optimization
- Manage administrative budgets with meticulous attention to financial controls and expense reporting
- Coordinate complex executive calendars, travel arrangements, and high-stakes meeting logistics
- Lead HR support functions including onboarding, benefits administration, and policy implementation
- Implement and maintain digital filing systems with rigorous data security protocols
- Act as primary liaison for building management and IT infrastructure coordination
- Drive cross-departmental communication initiatives and process improvement projects
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years progressive office management experience in tech or professional services
- Expert proficiency in Microsoft Office Suite and office management software (e.g., Asana, QuickBooks)
- Proven ability to manage competing priorities with exceptional time management skills
- Strong background in vendor negotiations and contract management
- Exceptional interpersonal skills with ability to influence stakeholders at all levels
- Advanced knowledge of California labor regulations and HR best practices
- Certification in office management or project management preferred