Job Description
Are you the friendly face that sets the tone for a successful business day?
Apex Corporate Services is seeking a highly organized, professional, and welcoming Receptionist to join our dynamic team in the heart of New York City. In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a smooth and professional experience from the moment they arrive.
We pride ourselves on our collaborative culture and are looking for someone who thrives in a fast-paced environment and brings positive energy to our office daily.
Responsibilities
- Front Line Support: Manage the reception area professionally, greeting visitors, clients, and vendors with warmth and efficiency.
- Communication Hub: Answer and route incoming phone calls and emails promptly, acting as the primary communication liaison.
- Calendar Management: Schedule meetings and appointments, coordinate conference room usage, and manage the executive’s daily agenda.
- Administrative Duties: Handle incoming and outgoing mail, process invoices, and perform basic data entry with high accuracy.
- Event Coordination: Assist in organizing company events, team lunches, and office activities to boost team morale.
- Office Maintenance: Monitor office supplies and ensure the reception area remains neat, organized, and welcoming at all times.
Qualifications
- Experience: Proven experience as a Receptionist, Front Desk Officer, or in a similar administrative support role.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Software Proficiency: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Professionalism: Demonstrated ability to maintain a polished, professional appearance and demeanor.
- Organization: Excellent time management skills and the ability to multitask effectively in a busy environment.
- Education: High school diploma or equivalent required.