Job Description
Join our dynamic team at Baltimore Executive Solutions as we expand our downtown presence! We're seeking a polished Executive Receptionist to serve as the first point of contact for our prestigious clients. In this pivotal role, you'll manage a high-traffic reception area, coordinate complex schedules, and embody our commitment to exceptional service. Enjoy competitive benefits, professional development opportunities, and a collaborative environment in Baltimore's vibrant business district.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Coordinate executive calendars and meeting logistics for C-suite leadership
- Process incoming/outgoing mail, packages, and deliveries with accuracy
- Oversee visitor registration and security protocols
- Perform light administrative tasks including data entry and report preparation
- Coordinate office supplies inventory and vendor relationships
- Support HR functions onboarding and event coordination
Qualifications
- 3+ years receptionist/front desk experience in professional services
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to multitask in fast-paced environments
- Proficiency with scheduling software (Calendly, Outlook)
- Discretion handling confidential information
- Associates degree or equivalent professional certification preferred