Job Description
Join our prestigious team at Houston Executive Solutions as the face of our dynamic corporate environment! We're seeking a polished Executive Receptionist to create exceptional first impressions while managing complex administrative operations. This hybrid role blends in-person client interactions with remote administrative support, offering growth opportunities in a fast-paced tech-forward workplace. If you thrive in high-energy settings and excel at multitasking, apply today to become an integral part of our award-winning team!
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet and screen visitors with executive-level professionalism and discretion
- Coordinate complex executive calendars including international meetings and travel arrangements
- Process incoming/outgoing mail and packages with meticulous attention to detail
- Assist with office supply inventory management and vendor coordination
- Support HR initiatives onboarding new employees and maintaining personnel files
- Execute digital filing systems using Microsoft SharePoint and document management software
- Collaborate with executive assistants on cross-departmental projects and event coordination
Qualifications
- Associate's degree in Business Administration or equivalent experience required
- Minimum 3 years executive receptionist or administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Exceptional written and verbal communication skills with polished phone etiquette
- Proven ability to manage competing priorities with grace under pressure
- Discretion and confidentiality when handling sensitive executive communications
- Experience with calendar management tools (Calendly, Office 365)
- Basic knowledge of HR processes and office protocols