Job Description
Join our award-winning team at Innovate Solutions Group as the face of our dynamic headquarters! We're seeking a polished Executive Receptionist to create exceptional first impressions for Fortune 500 clients and partners. Enjoy a modern workspace in Tulsa's vibrant Innovation District, comprehensive benefits package, and opportunities for career growth in a rapidly expanding tech solutions firm. If you thrive in fast-paced environments and possess exceptional interpersonal skills, we want to meet you!
Responsibilities
- Manage multi-line phone system with 50+ daily calls, transferring to appropriate departments
- Greet and screen all visitors with professional demeanor and security protocols
- Coordinate executive calendar management and meeting room logistics
- Process incoming/outgoing mail and manage office supply inventory
- Support HR functions onboarding and orientation processes
- Assist with digital filing systems and document management
- Collaborate with team on special events and company initiatives
Qualifications
- 3+ years corporate receptionist or administrative experience
- Advanced proficiency in Microsoft Office Suite and scheduling tools
- Exceptional written/verbal communication and conflict resolution skills
- Professional appearance and polished telephone etiquette
- Ability to handle confidential information with discretion
- Experience with CRM systems (Salesforce preferred)
- High school diploma required; Associate's degree preferred
- Proven ability to multitask in fast-paced environments