Job Description
Join our dynamic team as the face of Premier Business Solutions! We're seeking a polished Executive Receptionist to create exceptional first impressions for our Fortune 500 clients in the heart of Manhattan. This hybrid role blends in-person presence with virtual coordination in our modern Times Square office.
As the first point of contact, you'll embody our brand's excellence while managing complex scheduling, executive travel, and cross-departmental communications. Enjoy competitive benefits including comprehensive health coverage, professional development stipends, and quarterly team-building events.
Responsibilities
- Manage multi-line phone system and triage 50+ daily calls with diplomacy
- Coordinate executive calendars and complex international travel arrangements
- Oversee visitor protocol including client check-ins and conference room scheduling
- Process incoming/outgoing mail and manage office supply inventory
- Collaborate with HR on onboarding logistics and new hire orientations
- Assist with vendor relations and service procurement negotiations
- Maintain digital filing systems and confidential document protocols
- Support ad-histrative projects for C-suite executives
Qualifications
- Associate's degree or minimum 3 years corporate reception experience
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication with multilingual capabilities preferred
- Proven ability to manage competing priorities under pressure
- Discretion handling confidential information and sensitive situations
- Experience with CRM systems (Salesforce) and video conferencing tools
- Professional appearance and polished business etiquette
- Valid driver's license for occasional corporate errands