Job Description
Join our prestigious financial firm as the first point of contact for high-profile clients and executives. We seek a polished Receptionist to create exceptional first impressions while managing complex administrative workflows. Enjoy competitive benefits, professional development opportunities, and a collaborative environment in Oakland's vibrant downtown district.
Responsibilities
- Manage multi-line phone system with exceptional professionalism
- Coordinate executive calendar scheduling and meeting logistics
- Process incoming/outgoing mail and packages with meticulous attention
- Oversee visitor registration and security protocols
- Assist with vendor coordination and office supply management
- Support administrative projects using Microsoft Office Suite
- Maintain pristine reception area presentation
Qualifications
- Minimum 3 years executive reception experience
- Expertise in calendar management and scheduling tools
- Exceptional verbal/written communication skills
- Advanced proficiency in Microsoft Office Suite
- Ability to handle confidential information with discretion
- Professional demeanor with polished business attire
- Proven multitasking abilities in fast-paced environments
- Associate degree or equivalent certification preferred