Job Description
Join our prestigious downtown Indianapolis firm as the first point of contact for high-profile clients and executives. We seek a polished, tech-savvy receptionist to embody our brand's excellence while managing multi-line phone systems, coordinating complex calendars, and supporting executive teams in a fast-paced environment. This role offers competitive benefits, professional development opportunities, and a modern workspace in the heart of the city.
Responsibilities
- Manage multi-line phone system with 50+ daily calls and professional message routing
- Coordinate executive calendars across 15+ departments with precision
- Process visitor protocols including badge issuance and conference room scheduling
- Oversee office supply inventory and vendor procurement for 50+ staff
- Execute digital filing systems and document management protocols
- Support HR initiatives onboarding new team members
- Coordinate corporate events and meeting logistics
Qualifications
- 3+ years corporate receptionist or administrative experience
- Expertise in Microsoft Office Suite and scheduling platforms
- Exceptional verbal/written communication skills
- Professional demeanor with executive-level client interaction experience
- Ability to manage competing priorities with calm efficiency
- Associates degree in Business Administration preferred
- Proficiency in office equipment (multifunction printers, AV systems)