Job Description
Join our dynamic leadership team at Innovate Solutions Group as an Executive Administrative Assistant in Charlotte's thriving Uptown district. We're seeking a proactive professional to support our C-suite executives with exceptional organizational excellence and strategic partnership. This hybrid role offers competitive benefits, professional development opportunities, and a collaborative environment where your administrative expertise directly drives business success. If you're passionate about precision, communication, and creating seamless executive workflows, apply today to become the backbone of our leadership operations.
Responsibilities
- Manage complex executive calendars, scheduling meetings across multiple time zones and coordinating logistics with external stakeholders
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Act as primary point of contact for internal and external communications, ensuring professional and timely responses
- Coordinate domestic/international travel arrangements, itineraries, and expense reports with precision
- Lead administrative projects including vendor management, event coordination, and process optimization
- Maintain digital and physical filing systems with strict adherence to compliance standards
- Support budget tracking and invoice processing for executive departments
Qualifications
- Minimum 5 years of executive-level administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished executive presence
- Proven ability to manage competing priorities in fast-paced, deadline-driven settings
- Discretion handling confidential information and sensitive executive matters
- Experience with calendar management tools (Calendly, Doodle) and travel booking systems
- Associates degree or equivalent professional certification required; bachelor's preferred