Job Description
Join our dynamic team as the face of our prestigious corporate headquarters! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations. This hybrid role blends front-desk excellence with executive support in a fast-paced, award-winning environment.
Enjoy comprehensive benefits including health insurance, 401k matching, and professional development stipends. Our modern Manhattan office offers stunning skyline views and a collaborative culture where your growth is prioritized.
Responsibilities
- Manage high-volume switchboard operations with professional call routing and screening
- Coordinate executive calendars, travel arrangements, and meeting logistics
- Oversee visitor protocols including badge issuance and escort services
- Process incoming/outgoing mail, packages, and courier deliveries
- Assist with office supply inventory management and vendor coordination
- Prepare confidential documents and reports with meticulous attention to detail
- Support HR functions including onboarding paperwork and event coordination
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years in corporate receptionist or executive support role
- Expertise in Microsoft Office Suite and calendar management systems
- Exceptional communication skills with multilingual proficiency preferred
- Ability to maintain composure under pressure with competing priorities
- Discretion handling confidential information with utmost professionalism
- Proficiency in office equipment (multi-line phones, copiers, scanners)
- Valid New York State driver's license (for occasional errands)