Job Description
Join our prestigious financial services firm in the heart of New Orleans' Central Business District. As the face of our organization, you'll create exceptional first impressions for high-net-worth clients and visiting executives. Enjoy a vibrant downtown workspace with competitive benefits and professional growth opportunities.
Responsibilities
- Manage multi-line phone system with professional call routing and voicemail management
- Coordinate executive calendars and complex meeting arrangements across multiple departments
- Process incoming/outgoing mail, packages, and confidential documents
- Oversee visitor registration and security protocols for 200+ person office
- Assist with travel arrangements and expense report processing
- Manage office supply inventory and vendor relationships
- Support HR functions including onboarding documentation
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Advanced proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills with polished presentation
- Discretion handling confidential financial and client information
- Ability to maintain composure during high-pressure situations
- Knowledge of New Orleans business etiquette and local resources
- Associate's degree or relevant professional certification preferred