Job Description
Welcome to Oakland Tech Solutions, where innovation meets efficiency. We are seeking a highly organized and proactive Executive Administrative Assistant to join our dynamic team in the heart of Oakland. If you thrive in a fast-paced environment and excel at juggling multiple priorities, we want to hear from you.
In this role, you will serve as the backbone of our operations, ensuring seamless communication and workflow management for our leadership team.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision.
- Compose, edit, and distribute professional correspondence, including emails, reports, and presentations.
- Prepare agendas and take detailed minutes for executive board meetings and client calls.
- Organize and maintain physical and digital filing systems to ensure information is easily retrievable.
- Act as the primary point of contact for internal and external stakeholders, answering inquiries and routing messages.
- Assist with event planning, including company gatherings and client events.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- 3+ years of proven experience as an administrative assistant or executive assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional written and verbal communication skills with a professional tone.
- Strong organizational skills with the ability to prioritize tasks effectively under pressure.
- Experience with project management software is a plus.