Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Tulsa, OK. In this pivotal role, you will provide essential support to senior management, ensuring the smooth operation of our daily business activities. If you excel at multitasking and thrive in a fast-paced environment, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and career advancement.
- Collaborative and inclusive company culture.
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision and attention to detail.
- Communication: Serve as the primary point of contact for internal and external stakeholders, managing email correspondence and phone calls professionally.
- Document Control: Prepare, edit, and proofread a variety of documents including reports, presentations, and memos.
- Office Operations: Oversee office supply inventory, manage filing systems, and ensure the reception area maintains a welcoming atmosphere.
- Data Entry: Accurately input and maintain data in our CRM and internal databases.
- Meeting Support: Take detailed minutes during meetings and distribute action items to relevant team members.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 2-3 years of administrative support experience in a professional setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Exceptional organizational skills, strong verbal and written communication abilities, and the ability to prioritize tasks effectively.
- Interpersonal: Professional demeanor with the ability to work independently and as part of a team.