Job Description
Are you an organized professional looking to make a tangible impact in a dynamic healthcare environment? Pacific Coast Healthcare Solutions is seeking a highly skilled Executive Administrative Assistant to join our growing team in Long Beach, CA.
We are looking for a proactive individual who thrives in a fast-paced setting and possesses exceptional organizational skills. As the face of our operations, you will support senior leadership with a variety of administrative tasks, ensuring seamless office operations and professional communication.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth within a leading healthcare provider.
- Supportive and collaborative work culture.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents with high attention to detail.
- Screen and prioritize incoming communications, including emails, phone calls, and visitors, escalating urgent matters appropriately.
- Organize and maintain physical and electronic filing systems to ensure efficient information retrieval.
- Coordinate meetings, including booking venues, preparing agendas, and compiling meeting minutes.
- Assist with onboarding new employees and managing HR-related documentation as needed.
- Handle expense reporting and assist with budget tracking for the executive team.
Qualifications
- Minimum of 3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively in a busy environment.
- High school diploma or equivalent; Associate’s degree preferred.
- Ability to work independently with minimal supervision while maintaining a high standard of accuracy.