Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our team in Oakland, CA. If you are looking for an immediate opportunity to make an impact and thrive in a fast-paced environment, we want to hear from you. This is a fantastic role for a detail-oriented professional who excels at multitasking.
Why Apply?
- Immediate Start: This is an urgent hire with the potential for a long-term career path.
- Competitive Pay: Hourly rate between $22.00 and $28.00 depending on experience.
- Growth Opportunities: Work closely with leadership to develop your professional skillset.
Job Summary:
The Administrative Assistant will provide essential support to our operations team, ensuring smooth daily office functions. You will be the face of our company, handling everything from greeting visitors to managing complex scheduling needs.
Responsibilities
- Manage and maintain the executive calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Handle all incoming and outgoing communications, including email, phone calls, and mail, with a professional demeanor.
- Prepare and edit correspondence, reports, presentations, and memos using Microsoft Office Suite.
- Coordinate office logistics, including maintaining office supplies, managing conference rooms, and overseeing facility needs.
- Perform data entry and maintain accurate digital and physical records for the department.
- Assist in the organization of company events, team meetings, and client visits.
- Act as the primary point of contact for visitors and vendors at the Oakland office.
Qualifications
- High school diploma or GED required; Associate’s degree or higher preferred.
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced, high-pressure environment.
- Professional appearance and demeanor with a customer-service-oriented attitude.
- Must be located in or willing to commute to Oakland, CA.