Job Description
Are you a highly organized and proactive professional seeking an immediate opportunity in the vibrant business community of Portland? Apex Business Solutions is looking for a dynamic Administrative Assistant to support our executive team and operations.
We offer a fast-paced, collaborative work environment where your organizational skills will directly contribute to our success. If you are ready to hit the ground running and excel in a role that requires precision and efficiency, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare, proofread, and distribute internal communications, reports, and correspondence.
- Act as the primary point of contact for incoming inquiries, routing them to the appropriate stakeholders.
- Maintain and organize physical and digital filing systems to ensure efficient record retrieval.
- Assist in the preparation of presentations, proposals, and meeting materials.
- Order and manage office supplies, ensuring the workspace remains efficient and well-stocked.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Business Administration is a plus.
- Proven experience as an Administrative Assistant or in a similar support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills with a polished professional demeanor.
- Strong attention to detail and the ability to multitask effectively in a high-volume environment.