Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of New York City. This is an urgent opportunity for a dedicated professional to support our operations and drive efficiency.
In this role, you will serve as the backbone of our daily functions, ensuring seamless communication between departments and managing critical administrative tasks. If you thrive in a fast-paced environment and possess exceptional attention to detail, we want to hear from you.
Responsibilities
- Calendar Management: Manage complex calendars, schedule executive meetings, and coordinate travel arrangements with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, handling correspondence and inquiries professionally.
- Document Control: Prepare, edit, and format reports, presentations, and correspondence with a high degree of accuracy and attention to detail.
- Office Operations: Maintain organized filing systems (digital and physical) and assist with procurement of office supplies and equipment.
- Meeting Support: Coordinate logistics for virtual and in-person meetings, including agenda preparation and minute-taking.
Qualifications
- Experience: Proven experience as an Administrative Assistant or in a similar support role (1-3 years preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished professional tone.
- Organization: Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Education: High school diploma or equivalent required; Associate’s degree or Bachelor’s degree is a plus.