Job Description
We are seeking a highly organized and proactive Administrative Assistant to provide top-tier support to our executive team in the heart of New York City. If you excel at managing complex schedules, coordinating travel, and ensuring seamless office operations, we want to hear from you. Join a dynamic environment where your attention to detail will make a significant impact.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- Collaborative and inclusive company culture.
Responsibilities
- Manage complex executive calendars, scheduling meetings and resolving scheduling conflicts with precision.
- Coordinate all domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare and distribute meeting materials, including agendas, presentations, and minutes.
- Maintain and organize the office filing system, ensuring digital and physical records are up to date.
- Act as the primary point of contact for internal and external stakeholders, handling inquiries professionally.
- Assist with expense reporting and general office administration tasks.
Qualifications
- Minimum of 3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- High school diploma required; Associate’s degree or Bachelor’s degree preferred.