Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our fast-paced team in Memphis, TN. This is an urgent hire opportunity for a dedicated professional who thrives in a dynamic environment. If you excel at multitasking and possess a keen eye for detail, we want to hear from you.
As part of our leadership team, you will play a crucial role in ensuring our daily operations run smoothly. You will be the face of our office, managing schedules, coordinating meetings, and handling sensitive information with the utmost confidentiality.
Responsibilities
- Manage and coordinate complex calendars, scheduling appointments, and arranging meetings.
- Prepare and distribute correspondence, reports, and presentations with high attention to detail.
- Handle incoming and outgoing communications, including email, phone calls, and mail.
- Assist with data entry, record keeping, and maintaining accurate electronic and physical files.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Support management with special projects and ad-hoc administrative tasks as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an administrative assistant or in a similar role (1-3 years minimum).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities with the capacity to prioritize tasks.
- Ability to work independently and collaboratively within a team setting.