Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Albuquerque, NM. As a vital link in our operations, you will ensure the smooth running of our office by managing communications, scheduling, and documentation with precision and professionalism.
At Apex Logistics Solutions, we pride ourselves on a collaborative culture where every team member plays a crucial role in our success. If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to meet you.
Responsibilities
- Manage and schedule internal and external meetings, including calendar management and conference room bookings.
- Prepare and distribute weekly reports, memos, and correspondence with a high degree of accuracy.
- Handle incoming inquiries via phone and email, directing them to the appropriate department or staff member.
- Maintain and organize physical and digital filing systems for efficient record retrieval.
- Assist in the coordination of company events, team building activities, and client onboarding processes.
- Process expense reports and purchase orders in accordance with company policies.
Qualifications
- High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Proven experience as an Administrative Assistant or in a similar support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills and the ability to prioritize tasks in a busy environment.
- Relevant experience with CRM software (e.g., Salesforce) is preferred.