Job Description
Join a Leading Team in Louisville, KY
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team immediately. If you excel in a fast-paced environment and have a passion for efficiency, this is the perfect opportunity for you.
As a key member of our front-office team, you will play a vital role in ensuring our operations run smoothly. We pride ourselves on our collaborative culture and offer a comprehensive benefits package including health insurance, paid time off, and professional development opportunities.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, ensuring prompt and professional responses.
- Document Management: Prepare, edit, and format reports, memos, presentations, and correspondence with a keen eye for detail.
- Office Operations: Maintain office supplies inventory, process invoices, and handle incoming and outgoing mail.
- Event Coordination: Assist in organizing company events, team meetings, and client functions from start to finish.
- Data Management: Accurately input and maintain data in databases and spreadsheets (Excel).
Qualifications
- Experience: Minimum of 2 years of professional administrative experience.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Communication: Superior verbal and written communication skills with a professional telephone manner.
- Organization: Strong multitasking abilities and the capacity to prioritize tasks in a fast-paced setting.
- Attributes: Proactive problem-solver with a positive attitude and strong attention to detail.