Job Description
Are you a highly organized professional seeking a rewarding opportunity in the heart of the East Valley? Apex Professional Solutions is currently accepting applications for a dedicated Administrative Assistant to support our dynamic operations team in Mesa, AZ.
In this pivotal role, you will serve as the face of our organization, ensuring smooth daily operations and providing exceptional support to leadership. We offer a competitive salary, comprehensive benefits package, and a collaborative work environment.
Why Join Us?
- Competitive hourly pay and performance bonuses.
- Health, dental, and vision insurance.
- Retirement savings plan (401k) with company match.
- Professional development and training opportunities.
- A supportive and inclusive company culture.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule appointments, coordinate meetings, and arrange domestic and international travel.
- Communication Management: Screen and direct phone calls, respond to emails and correspondence professionally, and act as the primary point of contact for visitors.
- Document Management: Prepare, proofread, and distribute memos, letters, and reports. Maintain and organize digital and physical filing systems.
- Event Coordination: Assist in planning and executing company events, including coordinating logistics, catering, and attendee lists.
- Data Entry & Reporting: Maintain accurate records in databases and spreadsheets, generate weekly reports, and assist with budget tracking.
- Vendor Relations: Liaise with vendors, manage office supplies, and handle basic accounting tasks such as processing invoices.
Qualifications
- Experience: Minimum of 2-3 years of proven experience in an administrative or executive support role.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a polished professional demeanor.
- Organization: Exceptional attention to detail with strong time management and multitasking abilities.
- Adaptability: Ability to work independently in a fast-paced environment and adjust priorities as needed.
- Education: High school diploma or GED required; Associate’s degree or equivalent experience preferred.