Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our team in Colorado Springs. At Apex Professional Solutions, we pride ourselves on delivering exceptional service and maintaining seamless office operations. In this role, you will be the backbone of our daily activities, ensuring our leadership team can focus on strategic initiatives while you handle the logistics.
This is a fantastic opportunity for a detail-oriented professional to grow within a supportive environment. If you are looking for a stable position with a forward-thinking company, we encourage you to apply.
Responsibilities
- Executive Support: Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, filtering messages and escalating urgent matters to management.
- Document Management: Prepare, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy.
- Office Operations: Oversee office supplies inventory, manage vendor contracts, and ensure the reception area maintains a professional appearance.
- Event Coordination: Plan and organize company meetings, team-building events, and client luncheons.
- Record Keeping: Maintain accurate and up-to-date digital and physical filing systems for company records and personnel files.
Qualifications
- Experience: Minimum of 2-4 years of administrative support experience in a corporate environment.
- Education: High school diploma or GED required; Associate’s degree or equivalent administrative certification preferred.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, Zoho).
- Soft Skills: Excellent verbal and written communication skills with a professional and courteous demeanor.
- Organization: Exceptional time management skills and the ability to prioritize tasks effectively in a fast-paced setting.
- Reliability: Must be willing to work on-site in Colorado Springs, CO.