Job Description
Join our dynamic team at Innovate Solutions Tulsa as a key Administrative Assistant! We're seeking a highly organized professional to support our executives and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of downtown Tulsa. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our growing organization!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office inventory procurement and vendor relationship management
- Coordinate travel arrangements and expense reporting for executive team
- Serve as primary point of contact for internal and external communications
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Support onboarding processes and new hire coordination
Qualifications
- Associate's degree or 3+ years of administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion handling confidential information and sensitive matters
- Experience with calendar management and meeting coordination
- Ability to work independently with minimal supervision