Job Description
Join our dynamic team at Boston Innovations Group as a detail-oriented Administrative Assistant! We're seeking a proactive professional to support our executive team and ensure seamless office operations. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in Boston's vibrant financial district. If you thrive in fast-paced settings and excel at organizational excellence, apply today to become the backbone of our team!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Organize and maintain digital/physical filing systems with meticulous attention to detail
- Coordinate meetings, events, and logistics for internal and external stakeholders
- Process expense reports, invoices, and financial documentation
- Assist with onboarding processes and new employee orientations
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Proven ability to maintain confidentiality and handle sensitive information