Job Description
Join our dynamic team at Indianapolis Business Solutions as a full-time Administrative Assistant. We're seeking a detail-oriented professional to support our executives and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a thriving business environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supply inventory and procurement processes
- Handle incoming communications, including phone calls, emails, and mail
- Coordinate meetings, including agenda preparation, minutes, and follow-up actions
- Maintain digital and physical filing systems with strict confidentiality standards
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to maintain confidentiality and exercise discretion
- Proven problem-solving and multitasking capabilities