Job Description
Join our dynamic team at Innovate Solutions Inc. as a key Administrative Assistant! We're seeking a detail-oriented professional to support our executive team and ensure seamless office operations. This full-time role offers competitive compensation, growth opportunities, and a collaborative environment in the heart of Oklahoma City.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, supply ordering, and vendor relationships
- Handle incoming communications, including calls and emails, with professionalism
- Assist with onboarding processes and maintain employee records
- Support event planning and meeting coordination for company initiatives
- Perform data entry and maintain accurate digital filing systems
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of proven administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion handling confidential information
- Experience with scheduling software (e.g., Calendly, Outlook)