Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Fresno, CA. As a key member of our support staff, you will ensure the smooth operation of our office by managing communications, scheduling, and filing systems.
In this role, you will act as the first point of contact for visitors and clients, ensuring a welcoming and professional environment. We pride ourselves on efficiency and accuracy, and we are looking for someone who thrives in a fast-paced setting.
Responsibilities
- Manage incoming emails, phone calls, and mail, routing inquiries to the appropriate department.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Maintain and organize digital and physical filing systems for easy retrieval.
- Process invoices and assist with basic bookkeeping tasks as needed.
- Assist in the onboarding of new employees by preparing necessary documentation.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to multitask effectively in a busy office environment.