Job Description
Are you a detail-oriented leader ready to make an immediate impact? Innovate Solutions Group is urgently seeking a Senior Office Manager to orchestrate our fast-paced Portland headquarters. This pivotal role requires exceptional organizational prowess and proactive problem-solving to maintain our premium workplace environment. You'll be the backbone of our daily operations, ensuring seamless functionality while supporting our dynamic team of 50+ professionals. Join us in shaping the future of our growing organization!
Responsibilities
- Oversee comprehensive office administration, including facilities management, vendor coordination, and inventory control
- Manage executive calendar coordination, travel arrangements, and complex meeting logistics
- Develop and implement office policies, procedures, and sustainability initiatives
- Lead HR support functions including onboarding, benefits administration, and employee relations
- Supervise administrative staff and ensure exceptional service delivery across all departments
- Manage budget tracking, expense reporting, and procurement processes
- Coordinate cross-functional projects and serve as primary liaison for facility maintenance
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 5+ years progressive office management experience in corporate environments
- Expert proficiency in MS Office Suite, Google Workspace, and office management software
- Proven ability to manage budgets, contracts, and vendor relationships
- Exceptional communication skills with ability to interact at all organizational levels
- Certified Facility Manager (CFM) or Professional in Human Resources (PHR) preferred
- Experience managing remote/hybrid teams and implementing flexible workplace policies
- Strong problem-solving skills with ability to handle confidential information