Job Description
We're seeking a dynamic Office Manager to join our rapidly growing team in beautiful San Diego! This is a critical leadership role responsible for ensuring our office runs smoothly and efficiently. You'll be the backbone of our daily operations, creating an exceptional work environment that supports our talented professionals. If you're a proactive problem-solver with a passion for operational excellence and team collaboration, we want to hear from you. Join us in shaping the future of our organization while enjoying San Diego's vibrant culture and coastal lifestyle.
Responsibilities
- Oversee all office operations including facilities management, supply inventory, and vendor relationships
- Manage executive calendars, coordinate complex travel arrangements, and handle confidential correspondence
- Lead administrative team training, performance management, and workflow optimization
- Develop and manage office budgets, expense reports, and procurement processes
- Coordinate company events, meetings, and client-facing presentations
- Implement and maintain office policies, procedures, and safety protocols
- Serve as primary liaison for IT, facilities, and HR support requests
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 5 years progressive office management experience in fast-paced environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Proven budget management and financial reporting experience
- Exceptional organizational skills with attention to detail
- Strong vendor negotiation and contract management abilities
- Experience managing remote/hybrid teams and distributed workflows
- Professional certifications (e.g., CAP, MOS) preferred