Job Description
Join our dynamic Oakland team as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive leadership team with precision and excellence. This urgent opening requires immediate availability to ensure seamless office operations and executive support. If you thrive in collaborative environments and possess exceptional multitasking abilities, we encourage you to apply today and make an immediate impact on our growing organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare and edit confidential correspondence, reports, and presentations with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders, demonstrating professional communication skills
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate travel arrangements and expense reports for executive team members
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes and new hire administrative requirements
Qualifications
- Minimum 3 years of executive administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with strict deadlines in high-pressure situations
- Discretion when handling confidential information and sensitive matters
- Associate's degree or equivalent professional certification required
- Experience with calendar management software (Calendly, Doodle) preferred