Job Description
Join our dynamic leadership team at Global Innovations Corp as we expand our Boston operations! We're seeking a highly motivated Executive Administrative Assistant to support our C-suite executives in a fast-paced, collaborative environment. This urgent opening requires immediate availability and offers exceptional growth opportunities within a Fortune 500 company. Enjoy competitive benefits, flexible scheduling, and a downtown Boston location with easy access to public transit.
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements across multiple time zones
- Prepare confidential reports, presentations, and correspondence using advanced MS Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, supply inventory, and vendor relationships
- Coordinate domestic/international travel arrangements and expense reporting
- Lead onboarding processes for new administrative staff
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years of executive administrative support experience in corporate settings
- Expert proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing demands
- Proven discretion handling confidential information
- Professional written/verbal communication skills
- Associates degree or equivalent professional certification required
- Experience with scheduling tools (Calendly, Doodle) and office management software