Job Description
Join our dynamic team in Jacksonville! We're urgently seeking a highly skilled Administrative Assistant to support our executive leadership team. This is a critical role requiring exceptional organizational abilities and proactive support in a fast-paced environment. If you thrive in detail-oriented settings and excel at multitasking, apply today!
Innovate Solutions Group is a forward-thinking organization committed to excellence. We offer competitive compensation, comprehensive benefits, and a collaborative workplace culture. Your expertise will directly contribute to our operational efficiency and growth.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor relationships, and facility management
- Act as primary liaison for internal/external communications and inquiries
- Coordinate departmental projects, track deadlines, and maintain critical documentation
- Manage expense reports, processing invoices, and assist with budget tracking
- Provide backup support for reception duties and front desk operations
Qualifications
- Associate's degree or equivalent certification (Bachelor's preferred)
- Minimum 3 years' experience supporting C-level executives in corporate environments
- Expert proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to maintain confidentiality and handle sensitive information
- Strong project coordination and time management capabilities
- Experience with calendar management software (e.g., Calendly)
- Knowledge of office equipment and basic troubleshooting