Job Description
Join our dynamic team in Louisville as we immediately seek a highly organized Administrative Assistant to support our fast-paced operations. This critical role requires exceptional multitasking abilities and a proactive approach to office management. If you thrive in collaborative environments and possess stellar communication skills, we want you on board immediately. Enjoy competitive benefits, professional growth opportunities, and the chance to make a tangible impact in our thriving downtown office.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing priorities
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including inventory management, supply procurement, and vendor relationships
- Coordinate domestic/international travel arrangements and expense report processing
- Act as primary point of contact for internal and external stakeholders
- Implement and maintain efficient filing systems (digital and physical)
- Support departmental initiatives through data analysis and project coordination
Qualifications
- Associate's degree or equivalent certification (Bachelor's preferred)
- Minimum 3 years' administrative experience in corporate setting
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to handle confidential information with discretion
- Strong problem-solving abilities and adaptability to changing priorities
- Experience with office management software (e.g., Asana, Trello)
- Valid driver's license and reliable transportation