Job Description
Join our dynamic downtown Chicago team as a Senior Office Manager and become the backbone of our thriving corporate environment. We're seeking a highly organized professional to oversee daily operations, enhance workplace efficiency, and foster a positive culture. This hybrid role (3 days in-office) offers competitive benefits, growth opportunities, and the chance to impact 150+ employees across multiple departments. Ideal candidates will thrive in fast-paced settings and possess exceptional problem-solving skills.
Responsibilities
- Oversee all office administration, including facilities management, supply procurement, and vendor coordination
- Manage employee onboarding, offboarding, and HR administrative processes
- Coordinate complex calendar management, meeting logistics, and executive travel arrangements
- Develop and implement office procedures to optimize workflow and resource allocation
- Act as primary liaison for IT, security, and facilities maintenance teams
- Lead budget planning and expense tracking for office operations
- Organize company events and ensure compliance with workplace safety standards
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience acceptable)
- Minimum 5 years progressive office management experience in corporate environments
- Proficiency in Microsoft Office Suite and office management software (e.g., Asana, Concur)
- Strong knowledge of Chicago commercial real estate regulations and procurement best practices
- Exceptional communication skills with ability to interact with all organizational levels
- Proven experience managing budgets over $500,000 and vendor relationships
- Certification in Facilities Management or Office Administration preferred