Job Description
Join our dynamic team at Innovate Solutions Group as a Senior Office Manager in the heart of Manhattan! We're seeking a highly organized professional to oversee our bustling corporate headquarters and ensure seamless daily operations. This pivotal role combines strategic oversight with hands-on execution in a fast-paced tech environment. You'll be the backbone of our office culture, optimizing workflows while fostering an atmosphere of collaboration and excellence.
Our ideal candidate thrives in leadership positions and possesses a keen eye for detail. You'll manage everything from vendor relationships to facility management, all while supporting our 50+ person team. If you're passionate about creating exceptional workplace experiences and want to grow with a forward-thinking company, we encourage you to apply.
Responsibilities
- Oversee daily office operations, including facilities management, maintenance, and security protocols
- Manage vendor relationships and negotiate contracts for office supplies, catering, and services
- Lead administrative staff, scheduling, and performance management
- Coordinate complex logistics including travel arrangements, events, and meeting setups
- Develop and implement office procedures to enhance efficiency and compliance
- Manage budget for office expenses and report on financial metrics
- Serve as primary liaison for building management and IT support
- Foster positive workplace culture through team engagement initiatives
Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field
- 5+ years of progressive office management experience in corporate settings
- Proven expertise in vendor management and contract negotiation
- Advanced proficiency in Microsoft Office Suite and facility management software
- Strong financial acumen with budget management experience
- Exceptional interpersonal skills with ability to lead diverse teams
- Project management certification (PMP or similar) preferred
- Knowledge of NYC building codes and compliance regulations