Job Description
Join our dynamic team as the Senior Office Manager at TechFlow Dynamics, a leading tech hub in the heart of San Jose's vibrant downtown. We're seeking a highly organized professional to oversee our 15,000 sq ft office space and support 50+ employees. This hybrid role (3 days on-site) offers competitive benefits, growth opportunities, and the chance to shape our workplace culture in one of America's most innovative cities.
As the backbone of our operations, you'll ensure seamless daily functions while implementing strategic office improvements. You'll collaborate with department heads to optimize workspace efficiency, manage vendor relationships, and lead facilities initiatives. This position is ideal for a proactive leader with 5+ years of experience in high-growth environments who thrives in fast-paced settings.
Responsibilities
- Oversee daily office operations including facilities management, supply chain logistics, and vendor contracts
- Manage office budget ($500K+) and implement cost-saving initiatives
- Coordinate employee onboarding, IT equipment provisioning, and space allocation
- Lead workplace safety compliance and emergency preparedness programs
- Organize corporate events, meetings, and executive travel arrangements
- Supplement administrative staff and serve as primary point of contact for facility issues
- Optimize hybrid work policies and workplace technology integration
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience accepted in lieu)
- Proven experience managing office operations in tech/startup environments
- Advanced proficiency in Microsoft Office, Google Workspace, and facility management software
- Strong vendor negotiation and contract management skills
- Certified Facility Manager (CFM) or similar designation preferred
- Experience with budget management and procurement processes
- Exceptional problem-solving abilities and crisis management experience
- Valid California driver's license and reliable transportation