Job Description
Join our dynamic team at Coastal Innovations Group as a Senior Administrative Assistant! We're seeking a highly organized professional to provide comprehensive support to our executive team and department heads. This is a pivotal role requiring exceptional communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. Enjoy competitive benefits, professional development opportunities, and a collaborative culture in Virginia Beach's premier business district.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal/external stakeholders with discretion and professionalism
- Coordinate departmental events, training sessions, and team-building activities
- Implement and maintain efficient filing systems (digital and physical)
- Assist with budget tracking, expense reports, and invoice processing
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 5 years of progressive administrative support experience
- Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Proven experience handling confidential information with discretion
- Strong written and verbal communication skills
- Professional demeanor with ability to interact with all organizational levels
- Experience with office management software (e.g., SAP, Asana)